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Boost Your Teams Workflow With Microsoft Teams

 2018/09/19   Microsoft Cloud Solutions   1157 visit(s)

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 By:Ctelecoms

 Ctelecoms

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Does your team work with Office 365? Does your team rely on a platform like Skype for Business for instant messaging and video chatting on the fly? Is your team looking for a way to save more time? Then get ready to fall in love with Microsoft Teams!

Today we'll introduce Microsoft’s new chat-based workspace tool, which represents a tremendous opportunity to improve how people and teams get work done. We talk about what it is, what it does and how it promises to benefit teams.

What is Microsoft Teams?

Microsoft Teams is a team collaboration platform in Office 365. It brings people, conversations, files, online meetings, and tools into one place, so everyone has instant access to everything they need. Microsoft Teams is fully integrated with O365 email and calendars, OneDrive, Planner, OneNote, and many others. All these capabilities are grouped together to allow your teams to work faster and more efficiently.

For you to get started with Microsoft Teams, you can have a look at the Official Microsoft Teams Video Training that gives you all the guidance you need to quickly get up and running with this terrific platform.

What Can You Do With Microsoft Teams?

Tag people to get your message noticed

Microsoft Teams enables you to use @Mentions to call attention to your message.

  1. In the Team conversation, start typing your message.

  2. Type @, followed by your teammate's name or email address, and select them.

    They'll get a notification in their Inbox and Activity feed about the conversation.

Tag your favorite teams

Tag your favorite Teams and they'll appear at the top of your Favorites list for quick and easy access.

  1. In your Teams list, find one of the Teams or channels you work with most often.

  2. Click . . . to the right of the name.

  3. Select Favorite.

Get started with Teams and channels

Keyboard shortcuts make Teams more accessible

For people who have difficulty using the mouse, keyboard shortcuts provide a great alternative.

In the Teams app, press ALT + / to display a list of available keyboard shortcuts.

See all the Accessibility options for Microsoft Teams

Make collaborating on files a breeze

Ready for some team bonding? Co-authoring with your team has never been easier.

  1. On the menu at the top of your channel (above the conversations), click Files.

  2. Click New to create a new file, or Upload to upload an existing one.

Now all your teammates can open the file in the browser, or in the desktop app, to write and edit collaboratively.

Using Files in Microsoft Teams

Streamline access with custom tabs

Create custom tabs to give your teammates easy access to the files, tools, and sites they use every day.

Just click + on the menu at the top of your channel to add one or more custom tabs. They'll be visible to all your teammates instantly.

How to Use Tabs in Microsoft Teams

Use Memes

Add GIFs to inject some personality into your conversations.

To add a GIF to your reply, just click GIF button at the bottom of the conversation view at the bottom of your conversation view. Search for, or select, a GIF from the picker. Click Sendwhen ready.

More Productive Conversations with Microsoft Teams

Have a question about Teams? Fear not, here's T-Bot

Got a question about Microsoft Teams? T-Bot is here to help!

Go to the Chat list and you'll find T-Bot listed in the user panel at the left. Click it, and type your question in the chat panel. T-Bot will get right back to you with an answer.

Now available in English, French, German and Spanish!

Want to create your own, custom, bot for Microsoft Teams? Here's how!

Always be in the know with notifications

Notifications keep you current with what's happening in your Teams. Turn them on, turn them off, choose how and when to be notified: it's all up to you.


  1. Click your picture at the bottom left corner.

  2. Choose Options > Notifications.

  3. For each type of notification, choose an option.

Keeping track of conversations

Take your team with you

The Teams mobile app helps you connect and collaborate wherever you are.

The app is available on iOS, Android, or Windows Phone. You can participate in conversations and see all of your teams, channels, files, and more.

Get Microsoft Teams for your mobile device

Keep communication fuss free—Title your chats

When the channel is busy, using a subject line can help your topic stand out.

Adding a subject to your conversation is easy. Just click the button to expand the compose box (it looks like an "A" with a pen) and enter your subject text in the Subject line. Type your message and press Enter to post your new conversation.

Productive conversations

Connect your Team to the world with connectors

Did you know you can set up a Twitter feed for your Team? And many other services, too, including Trello, GitHub, Bing News, and more. With Office 365 Connectors, it's easy to connect many of your favorite apps and services. Here's how:

  1. Right-click the channel you want to add a connector to.

  2. Select Connectors.

  3. Search for the connector(s) you want to add to the channel.

  4. Click Add, and follow the prompts.

Connect your Teams

Stay in the loop with activity alerts

The Activity tab notifies you when somebody @mentions you, likes something you posted, or replies to a thread you started. The number on the Activity bell indicates how many alerts you have waiting.

You'll find the Activity tab at the top of the navigation pane on the left.

What's on your activity feed?

Don't Have Office 365 Yet?

As Gold Certified Microsoft Partner, Ctelecoms provides an array of Office 365 bundles that are flexible for any job-role, and so fit perfectly into every business out there in Saudi Arabia. 

At Ctelecoms, we don’t just move you to Office 365. We help you harness the full power of Microsoft Office 365 to meet your specific mobility, compliance, and operational needs. Explore our Office 365 Plans & How we can help your business take full advantage of this terrific solution.






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